Front Office
All you need to know about the Front Office Department
Job Descriptions, Tasks and Checklists, Miscellaneous, Course and Lessons
Department Description
This department performs various functions like reservation, reception,
registration, room assignment, and settlement of bills of a resident guest and
the front office department is considered as the nerve centre of a hotel.
The front-office staff welcome the guests, carry their luggage, help them register,
give them their room keys and mail, answer questions about the activities in the
hotel and surrounding area, and finally check them out. In fact, the only direct contact most guests
have with hotel employees, other than in the restaurants, is with members of the front-office staff.
Walk Guest to another hotel
VIP Reservation Standard Procedure
Valet Parking Procedure
Tour Arrangement Procedure For Hotel Guests
Telephone Etiquette in hotels
Taxi Booking Procedure For Hotel Guests
Taking Messages / Parcels / Courier and Delivering to the Guests
Tagging Guest Luggage – Arrivals | Departures | Left Luggage
Settlement of guest account at Checkout
Room Status Terminology / Definitions for hotels
Room move procedure
Reporting on duty / Grooming & Hygiene
Releasing Tentative and Non- Guaranteed bookings
Procedure for Medical emergency
Prepare Welcome KIT for Arrivals
Preparation before beginning the shift
Pre-arrival and Check-in of VIP Guest
OTA – Online Travel Agency – Definition / Meaning
Opening of In-room Safe/Locker By Front Desk On Request
On Queue or Wait Procedure
Left Luggage Procedure By The Bell Desk Staff
Left Luggage Handover Procedure
Key terms or jargon\’s used in hotel Front office department
Introduction and Importance of the Reservation Department
Incoming Item or Packages Delivery
How to waitlist reservation in hotels
How to Turnaway reservation in hotels
How to Process Reservation Cancellations
How to prepare for your shift?
How to handle reservation enquiry
How to Handle Guest Awaiting For Room
How to Handle Flower or Bouquet Request at Bell Desk or Concierge
How to Handle Express Check-out at Front Desk?
How to handle cash advance
How To Handle Airport Pickup Service by the Concierge or Travel Desk?
How to Handle Airport Baggage Lost & Found Service at Bell Desk or Concierge?
How To Handle a Drunk or Intoxicated Guest?
How to cut key cards in Front Office
How to control guest room keys in Front Office
Hotel Basic Rules While Handling Guest Complaints
Handling Wake-up calls for Guests
Handling Restaurant Table Reservation Requests at Concierge
Handling guest rebates or allowances
Handling Group Check-in in Front Office
Handling Group Check-in in Front Office
Handling Foreign Currency Exchange / Travellers Cheque
Handling Check-in and Check-out for Disabled Guests
Handling Booking requests and procedure at Concierge
Handling Baggage Pickup Request at Departure
Handling Baggage For Group Departure / Conference Departure
Guest Registration and Check in process
Guest Paging Procedure
Guest Outgoing Item to Be Held
Guest luggage handling procedure
Guest Lost Luggage Procedure
Guest Check-in Service
Generating Reports At Front Desk [Routine, Emergency Etc.]
Front Office Department Introduction, Operations and Key Functions
Front Office Assistant / Executive – Taking over a shift
Flight Ticket Booking Procedure For Hotel Guests
Flight Reconfirmation Procedure For Hotel Guests
Etiquettes and Manners for Front Desk | Concierge | Bell Desk
Door Service and Greetings For Doorman
Doctor on Call request / Procedure for Handling Sick Guest
Do’s and Don’ts in Front Office
Discount Vouchers and Gift Certificates
Directing or Escorting Arrival Guests to the Room
Departure Guest Car Transfer or Limousine Transfer
Credit Card late charge
Credit Card Acceptance in Hotels
Conducting Briefing in Front Office
Conduct Operation Audit in Front Office
Booking enquiry for sold out dates
Bill to company or Direct billing
Arranging Car Transfer or Limousine Transfer for Arrival Guests
Amending or Modifying Reservations
Allocating Guest Rooms, Upgrade and downgrade
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